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The individual student is responsible for being familiar with the academic regulations of University of North Georgia. Each student is urged to read the regulations carefully and to seek clarification from the Office of the Registrar if they have questions concerning academic procedures (i.e., registration, program and transcript evaluation, the recording of grades, graduation) or seek interpretation from the Office of Academic Affairs if they have questions concerning academic policies and/or degree program or graduation requirements.
Credits are expressed in terms of semester hours. One semester hour is the credit given for the work associated with one hour of class per week throughout one semester.
Uniform Grading System
All institutions of the University System of Georgia are on a 4.0 grade point average system. The following grades are approved for use in institutions of the University System of Georgia and are included in the determination of the grade point average.
||4 quality points per semester
||3 quality points per semester
||2 quality points per semester
||1 quality point per semester
||No quality points
||No quality points
The following grading symbols are approved for use in the cases indicated, but will not be included in the determination of the grade point average.
||Incomplete. This symbol indicates that a student was doing satisfactory work but, for non-academic reasons beyond the student’s control, was unable to meet the full requirements of the course. If an I is not satisfactorily removed within two semesters, the symbol I will be changed to the grade F by the appropriate official. Under special circumstances, this period of time can be increased with the approval of the program coordinator/director and the dean of the appropriate school.
||In Progress. This symbol is appropriate for thesis hours and project courses. If an IP grade isn’t satisfactorily removed after three semesters, the symbol of IP will be changed to the grade of F by the appropriate university official. Under special circumstances, this period of time can be increased with the approval of the dean.
||Withdrew Passing. This symbol indicates that a student was permitted to withdraw without a penalty. Withdrawals without penalty will not be permitted after the mid-point of the total grading period except in cases of hardship as determined by the appropriate office of the respective institution.
||Audit. This symbol indicates that a student was given permission to audit this course. Students may not transfer from audit to credit status or vice versa.
||Not reported. Grade not reported by instructor to Registrar.
Cumulative Grade Point Average
The cumulative grade point average in each institution of the University System of Georgia will be calculated by dividing the number of hours scheduled in all courses attempted in which a grade of A, B, C, D, F, or WF has been received into the number of quality points earned on those hours scheduled. The cumulative grade point average will be recorded on the student’s permanent record.
Institutional Grade Point Average and Repeated Courses
If a student repeats a course, only the grade of the most recent attempt of the course is used for the purpose of calculating the institutional grade point average. This is the case even if the grade in the most recent attempt is lower than in previous attempts. When the grade in the most recent attempt of a course is lower, this grade is used in addressing graduation requirements. For example, if a student earns a grade of C in a course and upon repeating it earns a grade of D, then the previous credit and the grade of C are not applicable toward meeting graduation requirements.
All grade changes must receive the approval of the dean of the appropriate school before the Registrar can record changes.
At the close of each term, students may obtain their final official grade reports through Banner. Students may request a grade report by contacting the Office of the Registrar.
Communication with Faculty Advisor
The academic advising process is a responsibility shared by the advisor and the student. It is the student’s responsibility to communicate with the advisor concerning contemplated changes in class schedule, program of study, or career plans.
A graduate student who is registered for nine semester hours or more for one term is classified as a full-time student.
The course numbering systems used by UNG is such that, in general, the first digit of the course corresponds to the level of the class (1000-4999, Undergraduate, and 5000-8999, Graduate). Students must be admitted as a graduate student in order to take courses numbered 5000-8999.
The university makes every effort to maintain the schedule of courses as announced in its bulletin. However, the university reserves the right to withdraw courses, change instructors, or change the schedule of classes at any time without previous announcement.
All students should beware of enrolling in courses that they have previously taken. The final responsibility for non-duplication of courses rests with the student. Students may not retake a co-listed course for graduate credit if undergraduate credit for the same course has been earned during the previous three years.
Class Schedule Changes
Class schedule changes must be made during the first five days of the fall semester and the first five days of the spring semester. The final day for changing a schedule will vary during summer sessions. Students should consult the university calendar for this information. Schedule changes should be made only after careful consultation with the academic advisor. Students are held responsible for unauthorized changes in schedules. Such changes may result in loss of credit. After the initial period for adjusting class schedules, a withdrawal from a class will result in the assignment of a grade of W (withdraw without penalty) or WF (withdraw failing) as determined by the instructor. The University System of Georgia regulations require that students being withdrawn from classes after midterm receive the grade of WF. Instructors may request the Office of Academic Affairs approve a grade of W after midterm in cases of extenuating circumstances.
In any graduate program, all work submitted for a degree (including the comprehensive examination) must be completed within a continuous six-year period. It is expected that the student will complete the program with reasonable continuity. Students called into military service, stricken by serious illness, or the like may apply for an extension of time.
Former North Georgia graduate students who have been absent from a program for 18 months or more will reenter under the graduate catalog that is currently in effect.
Transfer and Transient Credit
In order to earn a master’s degree at UNG, a student must earn a minimum of 24 hours of credit in residence applicable toward the degree. Some programs may require a higher number of credits in residence; consult the transfer-credit policy for the specific program.
Credits may be transferred from another regionally accredited institution subject to the following conditions:
- Work already applied toward another degree cannot be accepted;
- Work must have been completed within the six-year period allowed for the completion of degree requirements;
- Work must have been applicable toward a graduate degree at the institution where credit was earned;
- Work offered for transfer must have the approval of the student’s advisor, the program coordinator/director, and the dean of the appropriate college;
- Acceptance of the transfer credit does not reduce the residence requirement stated above.
Any graduate student may apply to the dean of the appropriate college for authorization to complete certain courses at another institution as a transient student by submitting a Transient Permission Form downloadable from the Graduate Studies website or contact the Graduate Studies, email@example.com. Transient student permission will not be granted to students on academic notice, probation, or suspension, or for the purpose of repeating courses.
For graduate credits earned outside of the United States to be considered as transfer credits, students must submit a foreign course-by-course credential evaluation by an independent evaluation service that is a member of NACES, the National Association of Credential Evaluation Services, Inc. Students must request that the agency send the evaluation directly to Graduate Studies.
Transfer of Courses for Graduate Students
Transfer policy for applicable coursework for graduate and doctorate level students is program specific with a minimum of 24 hours in residency at UNG. These credit hours originate from a regionally accredited institution and may not have been applied toward another degree. The transferred courses must each carry a minimum grade of “B” or higher. The credit hours must have been earned within six years prior to the projected or completion term of the degree the student is pursuing in order to be applicable transfer work. Credit offered for transfer must be approved by the student’s advisor, the program coordinator/director, and the dean of the appropriate college. International transcripts must have a foreign course-by-course credential evaluation by an independent evaluation service that is a member of NACES, the National Association of Credential Evaluation Services, Inc., and the evaluation must certify the equivalency of a regionally accredited institution for the credits to be considered for transfer. International students must request that the agency submit the evaluation directly to Graduate Studies.
Change of Program
Before a graduate student may transfer from one graduate degree program to another, the student must submit a new Graduate Studies application to Graduate Studies for the intended program. Changing programs may result in additional admission requirements and degree requirements.
Before the degree can be conferred, all indebtedness to the university must be met and published requirements for the particular degree fulfilled. Responsibility for meeting these requirements rests with the student, and each candidate should ensure her/his program of study is on file for graduation with the Office of the Registrar.
A student must submit an application for graduation, and pay the graduation fee by the published deadline for the semester in which the student anticipates completing degree requirements. Additionally, the student must be on-track to complete all degree requirements no later than the grade submission deadline for the term in which the student is to be awarded the degree. The Registrar’s Office will determine whether or not a student is eligible to participate in a commencement ceremony. This application may be secured from the Office of the Registrar online.
Degree candidates may participate in only one commencement ceremony per semester and will be recognized for only one degree when they cross the stage during that ceremony. Any degree candidate eligible to receive multiple degrees must choose one degree for which they will be recognized during the commencement ceremony.
Students who, at the end of the semester in which they are eligible to graduate, receive one or more failing/inadequate grades and/or grades of IP or I in a course or courses that are required to complete the degree will be allowed to participate in the commencement ceremony, but will not be certified to receive the degree until all degree requirements are met.
Study abroad students who, at the end of the semester in which they are eligible to graduate, receive one or more failing/inadequate grades and/or grades of IP or I in a course or courses that are required to complete the degree will be allowed to participate in the commencement ceremony, but will not be certified to receive the degree until all degree requirements are met.
Transient students who, at the end of the semester in which they are eligible to graduate, receive one or more failing/inadequate grades and/or grades of IP or I in a course or courses that are required to complete the degree will be allowed to participate in the commencement ceremony, but will not be certified to receive the degree until all degree requirements are met. Transient students who, at the end of the semester in which they are eligible to graduate, do not have official documentation of transient course credit on file in the Registrar’s Office will be allowed to participate in the commencement ceremony, but will not be certified to receive the degree until all degree requirements are met.
In order to participate in a commencement ceremony, students who plan to earn required course credit via credit by examination (departmental examinations for course credit, CLEP, DSST, etc.) during the semester in which they are eligible to graduate must attempt to earn the appropriate credit by examination and have official documentation of that attempt on file in the Registrar’s Office no later than the grade submission deadline for the term in which the student is eligible to be awarded the degree.
No student may be declared a graduate of the university until all requirements for entrance and for graduation have been met, the degree has been conferred, and the diploma has been awarded.
Students who wish to be absent to observe a religious holiday during scheduled class times must make arrangements in advance with their instructors. Faculty members will be sensitive to the observance of these holidays.
Support for Distance Learners
Distance learning is an online learning environment entirely accessed by your computer, with an Internet connection. Course work is conducted through electronic forums, discussion groups, external resources, quizzes, virtual rooms, and online submitted assignments. Aiding in your success you are given an email account, web collaboration tools, and personal storage space networked drive accessible both on campus and through the university’s virtual private network. We provide a variety of academic support services online, through our websites.
Online Student services include: Academic Advising, Career Services, Counseling & Psychological Services, Distance Education & Technology Integration, Financial Aid, Information Technology Services, Learning Support, Multicultural Services, New Student Orientation Program, Online Library Services, Student Success Program, Testing Office, Tutoring, Student Disability Resources, and Student Life Services
It is the policy of the University of North Georgia to respect the religious beliefs of the members of the UNG community while not promoting the beliefs of any religion. As such, no student shall be penalized for failure to participate in a given activity (class attendance, registration, quiz, exam, etc.) that occurs on a documented religious holiday, when to do so would be a violation of the creed of that particular faith. A student should be allowed to register for classes or take a test or examination without penalty, at a time when that activity would not violate the student’s religious creed. Such requests should be made, in advance, directly to the person responsible for administering the activity. Assignment due dates should not be affected by this policy unless the time to complete the assignment is less than three times the length of the holiday in question (i.e., three days to complete an assignment when one of those days is the holiday in question).
Reasonable common sense, sound judgment, and the pursuit of mutual goodwill should result in the positive resolution of scheduling conflicts. The regular campus appeals process applies if a mutually satisfactory arrangement cannot be achieved.
Appeal of Grades Obtained in Graduate-Level Courses
The procedure for student complaints concerning faculty-grading practices will be as follows:
- The course syllabus is considered an agreement between the instructor and student. If classroom procedures outlined on the syllabus conflict with institutional policies, institutional policies shall supersede the syllabus. A student who believes a grade violates classroom and/or institutional policy should first, within the first 30 calendar days of the start of the subsequent semester, attempt to resolve a grade appeal directly with the instructor.
- If this attempt fails, the student must, within the first 30 calendar days of the start of the subsequent semester, submit via college email a written appeal to the instructor’s campus-based administrator, copying the instructor as well as the associate dean of the college, requesting mediation in his/her grade appeal. The campus-based administrator will facilitate a dialogue between the student and the instructor within 14 working days of receipt of the written complaint. If the complaint cannot be resolved at the campus level, the associate dean will review the complaint and render a decision.
- In instances that cannot be resolved at the departmental/campus or college level, within 30 calendar days of the decision reached in step 2 above, the student will complete and submit a Grade Appeal form (available on the Academic Affairs website), including supporting documentation, to the Associate Provost for Academic Administration or campus-based designee. Academic Affairs will, within 14 working days, schedule the hearing as well as elicit additional information from all parties involved (i.e., student, instructor, department chair, campus administrator, dean) necessary for the Student Grade Appeals Committee to conduct the hearing
- The faculty pool for the Student Grade Appeal Committee will be chosen in the following manner:
- Each year, the Faculty Senate/Leadership Appointments committee will select a pool of faculty members with representation from each college. When a student grade appeal is submitted to the Associate Provost for Academic Administration or campus-based designee, three faculty members will be selected to serve as a Student Grade Appeal Committee for that particular appeal. A committee chair and a recording secretary will be designated.
- Faculty from the same degree program as the instructor(s) involved in the appeal will not serve on the committee. Faculty from the same degree program of the student’s academic major will not serve on the committee.
- Faculty who are potentially biased against or in favor of the student or the involved instructor(s) will not serve on the committee.
- The aggrieved student and each involved instructor may strike one member from the panel without prejudice.
- The committee functions in the following manner:
- The committee investigates the circumstances of the appeal, allowing both the student and the involved instructor(s) to present their cases. The student and the instructor have the option of addressing the committee in person or providing the committee with a written statement of appeal in lieu of appearing in person. Both the student and the instructor(s) may name other individuals with relevant, first-hand information to address the panel in person or in writing. If the student chooses to address the committee in person, he/she has the privilege of bringing one advisor, selected from the faculty, staff, or student body, to the meeting. The advisor is not allowed to address the committee or to ask questions of committee members during the meeting. The student is allowed, during the meeting, to confer privately with the advisor. The student and the instructor(s) have the right to remain in the room while testimony is being given. All oral testimony will be recorded. If the student chooses to provide the committee with a written statement of appeal in lieu of appearing in person, the student will be required to submit a signed statement indicating that he/she has chosen not to meet with the committee. If there are follow-up questions from the committee, they will be mailed to the student, along with a request that they be answered in writing.
- After considering all information relating to the appeal, the committee will formulate recommendations based on the decision of the majority.
- The committee will forward a record of the hearing and a recommendation to the Office of the Provost.
- The Associate Provost for Academic Administration will review the recommendation. It will be the responsibility of the Associate Provost to render a decision in the case, whereupon the student, the department head and the faculty member shall be advised in writing. If circumstances warrant, the Provost shall have the authority to change a student’s grade upon recommendation of the committee.
- In the event the student wishes to appeal the decision of the Associate Provost, he/she may direct his/her appeal in writing to the Provost within five business days from the receipt of the letter sent by the Associate Provost. The decision of the Provost shall be final and binding.
The standards of conduct expected of University of North Georgia students are basically those prevailing in any well-ordered society composed of intelligent, moral people. In terms of disruptive behavior, the Board of Regents of the University System of Georgia has stated that any student who, acting singularly or in concert with others, obstructs or disrupts, or attempts to obstruct or disrupt, by force or violence, or by threat of force or violence, any teaching, research, administrative, disciplinary, public service, or any other activity authorized to be held or conducted on the campus of University of North Georgia or on any campus of the University System of Georgia shall be subject to immediate dismissal. The words force and violence shall be construed to include such obstructive and disruptive acts as stand-ins, sit-ins, and lie-ins.
Any student who remains in or refuses to vacate any building on the campus of University of North Georgia or on the campus of any institution within the University System of Georgia at a time when such building is normally, usually, and customarily closed to students, and after having received notice to vacate from the President of the institution or other officer charged with the custody and control of the building, shall be subject to immediate dismissal.
Dismissal of a Student from Graduate Studies
- Students dismissed from the university and one of its graduate programs shall have the right to appeal.
- Students are encouraged to attempt to resolve appeals through the program coordinator/director and, if necessary, through the appropriate academic dean.
- In instances that cannot be resolved at the program or college level, the appeal will be forwarded to the Associate Vice President for Academic Administration for consideration.
- Students must notify the Office of Academic Affairs in writing of the intention to appeal the dismissal. This notification must be received within 30 days of the notification of dismissal, or the right to appeal is forfeited.
- The appeal will be heard as soon as possible so that, if the appeal is successful, the student will be readmitted to the program with a minimum of interruption. However, the student will not be allowed to enroll while his/her appeal is pending.
- The members of the Dismissal Appeal Committee will be the Chair of the Graduate Council and all of the graduate program coordinators/directors, with the exception of the graduate program coordinator/director for the program from which the student was dismissed.
- The committee functions in the following manner:
- Prior to the hearing, the committee will investigate the circumstances of the appeal, allowing the student and the program coordinator/director to present their cases in writing. If the program has a dismissal-appeal process, the program committee will also submit, in writing, a summary or documentation from the program’s hearing process.
- The committee will schedule a hearing, making every conceivable effort to identify a date, time, and place when the student and instructor will be able to attend.
- During the committee hearing, both the student and the program coordinator/director will be allowed to present their cases. The student and the program co-ordinator have the option of addressing the committee in person or providing the committee with a written statement of appeal in lieu of appearing in person. Both the student and the program coordinator/director may name other individuals with relevant, first-hand information to address the panel in person or in writing.
- If the student chooses to address the committee in person, he/she has the privilege of bringing one advisor, selected from the faculty, staff, or student body, to the meeting. The advisor is not allowed to address the committee or to ask questions of committee members during the meeting. The student is allowed, during the meeting, to confer privately with the advisor.
- If the instructor (and, if applicable in clinical or internship situations, the clinical instructor or on-site supervisor) additionally chooses to address the committee in person, he/she may bring one advisor, selected from the faculty or staff, to the meeting. The advisor is not allowed to address the committee or ask questions of committee members or any other attendee during the meeting. The instructor is allowed to confer privately with the advisor during the meeting.
- The student and the instructor(s) have the right to remain in the room while testimony is being given. All oral testimony will be recorded.
- If the student chooses to provide the committee with a written statement of appeal in lieu of appearing in person, the student will be required to submit a signed statement indicating that he/she has chosen not to meet with the committee.
- If there are follow-up questions from the committee, they will be mailed to the student or program coordinator/director, along with a request that they be answered in writing and promptly submitted.
- After considering all information relating to the appeal, the committee will formulate recommendations based on the decision of the majority.
- The chair will forward a record of the hearing and a recommendation to the Office of the Vice President for Academic Affairs.
- The Vice President for Academic Affairs (VPAA) will review the recommendation. It will be the responsibility of the Vice President for Academic Affairs to render a decision in the case, whereupon the student, the program coordinator, and the appropriate dean shall be advised in writing.
- In the event the student wishes to appeal the decision of the Vice President for Academic Affairs, he/she may direct his/her appeal in writing to the President within five business days from the receipt of the letter sent by the VPAA.
- If the student is not satisfied by the final decision of the President, he/she may apply to the Board of Regents for a review of the decision. The application for review must be submitted in writing to the Board’s Office of Legal Affairs within a period of twenty days following the decision of the President. It shall state the decision complained of and the redress desired.
Academic and Professional Integrity Policies
The University of North Georgia is dedicated to providing an educational climate characterized by integrity. Academic Integrity must be the cornerstone of an institution of higher learning and must pervade all segments of the UNG community. Furthermore, academic integrity is the mutual responsibility of the various constituencies (students, faculty, staff, and administration) that compose the university. At the graduate level, academic professional programs are further committed to uphold the standards of Professional Integrity as often outlined by Professional Codes of Ethics.
UNG’s Honor Code, “On my honor, I will not lie, cheat, steal, plagiarize, evade the truth, or tolerate those who do” reflects the institution’s commitment to academic and professional integrity. The Graduate Council recommends that the Honor Code be placed on all syllabi and in all graduate program student handbooks. The absence of the Honor Code statement on syllabi or assignments or the absence of a student’s signature in no way releases the student from the responsibility to know, understand and follow the university’s Honor Code. A
The University of North Georgia recognizes honesty and integrity as being necessary to the academic functioning of the university. UNG graduate students are expected to uphold the university regulations addressed in the Student Code of Conduct, Article 3, Rule 2.
A professional is one who willingly “adopts” and consistently applies the knowledge, skills, and values of a chosen profession. Integrity may be the most appropriate word used to describe the person who willingly and consistently acts in accordance with social standards or moral values of society.
Professional Integrity Defined
Professional integrity thus defines the professional who consistently and willingly practices within the guidelines of the mission of a chosen profession under the obligation of a Code of Ethics. In addition to avoiding plagiarism (addressed in the Student Code of Conduct, Article 3, Rule 2, 1.04), the following rules and principles define the concept of Professional Integrity:
- A student shall not violate the provisions of the Code of Ethics prescribed or adopted by the relevant graduate program.
- A student shall not lie to or otherwise deceive instructors, peers, internship supervisors, or clients.
- A student shall not show disregard for the well-being, safety, or dignity of clients, peers, or supervisors.
- A student shall not misuse resources of the university or any agency for which the student is conducting an internship, clinical experience, etc.
- A student shall comply with the policies and regulations of the program and any agency for which the student is conducting an internship, clinical experience, etc.
Violations of Academic and Professional Integrity policies are processed by misconduct reports submitted to the Office of the Dean of Students. Procedures for filing a misconduct report are outlined on the UNG website, Dean of Students, Student Code of Conduct, Article 4 - Procedures.